A set of payment reminder emails, from a friendly nudge to a final notice, ordered by how overdue the invoice is. The tone escalates gradually — polite first, firm later — so you get paid without burning the relationship. Click to copy.
{{client}} — Client name / contact{{invoice}} — Invoice number, e.g. INV-0001{{amount}} — Amount, e.g. $5,000{{due_date}} — Due date{{days}} — Days overdue{{your_name}} — Your name{{your_company}} — Your companyHi {{client}},
Hope you're doing well. Just a friendly reminder that invoice {{invoice}} for {{amount}} is due on {{due_date}}.
I've attached the invoice again for convenience. If payment is already scheduled, please ignore this note — and if you have any questions, just reply here.
Thanks!
{{your_name}}
{{your_company}} Hi {{client}},
A quick reminder that invoice {{invoice}} for {{amount}} is due today.
If payment is already on its way, thank you! If you'd like me to resend the invoice or provide another payment method, just let me know.
Best,
{{your_name}} Hi {{client}},
Following up: invoice {{invoice}} for {{amount}} was due on {{due_date}} and is now {{days}} days overdue, with payment still outstanding.
It may simply have slipped through — if you could arrange payment soon, that would be great. If it's already on the way, a quick reply to confirm would help me update my records.
Thanks for your help,
{{your_name}}
{{your_company}} Hi {{client}},
This is a second reminder regarding invoice {{invoice}} for {{amount}}, which was due on {{due_date}} and is now {{days}} days overdue.
Our earlier reminder may have been missed. Please arrange payment within this week. If you're having any difficulty paying, contact me directly and we can work out a sensible arrangement.
I look forward to your reply,
{{your_name}}
{{your_company}} {{client}},
This is a final notice regarding invoice {{invoice}} for {{amount}}, now {{days}} days overdue. Several previous reminders have gone unanswered and unpaid.
Please pay the full amount within 7 days of this email. If payment is not received, we will have to pause further work and reserve the right to pursue the outstanding amount and any associated costs through the appropriate channels.
If you have already paid, please send proof of payment and we'll reconcile it right away.
{{your_name}}
{{your_company}} The key to chasing payment is rhythm and escalation: a friendly reminder before the due date, then steadily firmer follow-ups. Every email should clearly state the invoice number, amount and due date, give a specific deadline, and stay professional — getting emotional only makes people dig in.
Tracking every invoice and remembering each step is tedious by hand. That's exactly what Duefy automates — you set the rules, it sends on schedule and escalates overdue invoices.
Yes. Copy one and replace the {{client}}, {{invoice}}, {{amount}} and other placeholders with your details — all free, no sign-up.
A good rhythm: a friendly nudge 3 days before the due date, a first follow-up at 7 days overdue, a firmer one at 14 days, and a final notice at 30 days.
Escalate gradually — start friendly and assume they simply forgot, then increase pressure as the invoice ages. Every email should state the invoice number, amount and a clear payment deadline.
Reminder emails suit routine, early follow-up; a formal written demand letter carries more weight and is usually the last step before legal action or collections.